Privacy Policy
Last updated: April, 2025
This Privacy Policy describes Our policies and procedures on the processing of Your Personal Data when You use the Service and tells You about Your privacy rights and how the law protects You. We use Your Personal Data to contact You and to provide our Service.
Interpretation and Definitions
Definitions
For the purposes of this Privacy Policy:
- Account means a unique account to access our Service.
- Company (referred to as either “the Company”, “We”, “Us” or “Our” in this Agreement) refers to Qubinets GmbH, Josephsplatz 8, 90403 Nürnberg.
- Country refers to: Bayern, Germany.
- Device means any device that can access the Service such as a computer, a cellphone, or a digital tablet.
- Personal Data is any information that relates to an identified or identifiable individual.
- Service refers to the Website.
- Service Provider means persons who process the data on behalf of the Company as Our sub-processors.
- Usage Data refers to data collected automatically, either generated by the use of the Service or from the Service infrastructure itself (for example, the duration of a page visit).
- Website refers to Qubinets, accessible from https://qubinets.com.
- You means the individual accessing or using the Service.
Processing Your Personal Data
Types of Data Collected
Personal Data
To use our Service, We may ask You to provide Us with certain personally identifiable information that can be used to contact or identify You or to create the Account. We recommend You enter your business rather than your private information. If You are providing information on behalf of Your organization and adding individuals who will have access to the Account, make sure these individuals are informed that their Personal Data will be used for this purpose. Typically, we ask for the following:
- Email address
- First name and last name
- Company you are associated with (employee, responsible individual, or similar)
- Address, State, Province, ZIP/Postal code, City
In addition to that, we also collect Your Usage Data (see below), which, in case we can identify You, is also treated as Your Personal Data.
Usage Data
Usage Data is collected automatically when using the Service. We use Cookies and similar tracking technologies to track the activity on Our Service and store certain information. For more information about these, please visit our Cookies Policy.
Use of Your Personal Data
The Company may use Personal Data for the following purposes:
- To provide our Service: to provide and maintain our Service including monitoring the usage of our Service.
- To manage Account: to manage Account including registered/authorized users and different access rights.
- For the performance of a contract: to prepare and execute any agreement governing the use of the Service or other items or services You may have ordered from Us.
- To contact You: If You left Us a message or request or if there is something important to share about the Service.
- For other purposes: When we have legitimate interests.
We may share Your Personal Data with:
- Service Providers who assist Us when providing the Service, such as cloud computing, hosting, security, and e-mail communication services.
- Public authorities when necessary to comply with statutory duties.
- Other users within a company Account, where applicable.
Retention of Your Personal Data
We will retain Your Personal Data while You are the holder of the Account or one of the registered users associated with such an Account. Once the Account is deleted, We will delete all unnecessary Personal Data and retain only what is necessary for compliance purposes.
Transfer of Your Personal Data
The Company processes Your Personal Data within the EU. No transfer of Your Personal Data to a third country will take place unless adequate controls are in place.
Your Data Rights
You may contact Us to:
- Access Your Personal Data
- Delete or amend Your Personal Data (unless necessary for Account maintenance)
- Receive a copy of Your Personal Data
- Restrict processing of Your Personal Data
- Object to profiling (We do not engage in automated decision-making or profiling)
Google Workspace OAuth Compliance
- Use of Google Workspace Data for AI/ML Models
Qubinets GmbH values transparency and user data protection. Our application may access Google Workspace data only to provide personalized services and improve user experience. We do not use Google Workspace data for the development, training, or improvement of generalized/non-personalized AI or ML models.
- AI/ML Training and Data Processing
Qubinets GmbH utilizes AI/ML models strictly to enhance user-specific interactions and functionality. Any AI/ML model training performed using Google Workspace data is done exclusively for personalization purposes, ensuring that models are tailored only to the requesting user or organization.
- No Use for Generalized AI/ML Models
Qubinets GmbH explicitly confirms that no Google Workspace data is used for training, developing, or improving generalized AI/ML models that would apply to users beyond the original data owner. Our AI/ML models operate within strict compliance guidelines to ensure data privacy and user control.
- Data Transfers to Third-Party AI Tools
Qubinets GmbH does not transfer Google Workspace data to third-party AI tools for the purpose of developing, improving, or training generalized AI/ML models. Any data processed by third-party AI services is solely for enhancing user-specific functionality, with full transparency and adherence to security best practices.
- User Control and Consent
Users retain full control over their data and can manage their preferences regarding AI/ML usage within Qubinets GmbH’s platform settings. We provide clear opt-in mechanisms for AI-enhanced features, ensuring that users can decide how their data is utilized.
- Compliance with Google Policies
Qubinets GmbH adheres strictly to Google’s API Services User Data Policy, ensuring compliance with OAuth requirements and security measures. Our data handling practices align with the latest industry standards for privacy and security.
Security of Your Personal Data
The security of Your Personal Data is important to Us. While We strive to use commercially acceptable means to protect Your Personal Data, We cannot guarantee its absolute security.
Links to Other Websites
Our Service may contain links to other websites that are not operated by Us. If You click on a third-party link, You will be directed to that third party’s site. We strongly advise You to review the Privacy Policy of every site You visit.
We have no control over and assume no responsibility for the content, privacy policies, or practices of any third-party sites or services.
Changes to this Privacy Policy
We may update Our Privacy Policy from time to time. We will notify You of any changes by posting the new Privacy Policy on this page.
Contact Us
If You have any questions about this Privacy Policy, You can contact us:
By email: info@qubinets.com
